ems ferpa quiz for ucr

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  1. You receive a call from a recruiting firm asking for the names and addresses of students with a GPA of 3.0 or better. They want to contact the students about exciting job opportunities. Should you give out this information?
    • Yes
    • No
    • A student's GPA is not directory information and cannot be released in any form without the student's written consent.
  2. An individual walks into your office with a signed letter giving consent to release grades of a current student. Do you give this information to him/her?
    • Yes
    • No
    • The individual should be directed to the Office of the Registrar.
  3. A person comes into your office and retrieves information about a student from your computer that you left unattended. Under FERPA, are you responsible?
    • Yes
    • No
    • The medium in which student information is held is unimportant. You are responsible for making sure that no information is left accessible or unattended, including computer displays.
  4. The FERPA rights of a student begin when:
    • an application for admission is received
    • when the student is formally admitted
    • when the student makes his/her first payment
    • when the student successfully pre-registers for his/her first class
    • The FERPA rights of a student begin when the student begin when they have enrolled in courses.
  5. To be an "educational record," the information must be:
    • directly related to the student and maintained by an agency or institution
    • personal notes regarding a student written and maintained by a faculty member and not shared with others
    • kept in the Registrar's Office
  6. Directory information contains all of the following EXCEPT the student's:
    • dates of attendance
    • major
    • local and permanent mailing address
    • date of birth
    • classification level (freshman, sophomore, juinor, senior, etc)
    • honors
  7. Under FERPA, which of the following would NOT be acceptable:
    • the release of the title of a congressman's degree to a local newspaper
    • the dean having access to all students' education records
    • notifying students of their FERPA rights annually
    • a staff member announcing that results to placement exams can be picked up from the chair outside the office
    • Education records, in any form, must be kept safe and secure at all times. Placing results to exams, quizzes, etc in a publicly accessible area is a violation of FERPA.
  8. Under FERPA, which of the following is NOT an "education record"?
    • a student's traffic violation received in parking lot 24
    • the GRADE from a student's term paper
    • biographical information (place of birth, date of birth, etc)
    • a work-study student's employment record
    • A traffic violation is not an "education record".
  9. At the college level, FERPA states that parents:
    • have the same rights of access and review as their student.
    • can only view their student's records with written consent from the student.
    • have the same rights of access and review as their student if they have paid their student's tuition
    • none of the above
    • At UCR, we require written consent when releasing education records to parents.
  10. At UCR, all subpoenas for academic records must be first routed through the Registrar's Office.
    • True
    • False
  11. It is permissible for a professor to post student grades on an office door if none of the student's social security number is used:
    • True
    • False
    • UCR Faculty and Staff are responsible for controlling access and protecting the student records in their possession.
  12. An institution must release to anyone, upon request, any information identified as directory information by the institution.
    • True
    • False
    • UCR considers the purpose or use of the data in granting access to directory information. In addition, the information provided would EXCLUDE any student who placed a restriction on the release of their directory information.
  13. A faculty or staff member has the right to inspect education records of any student attending UCR without giving a reason.
    • True
    • False
    • You must have a legitimate educational interest when you access or review a student's educational records without their written consent. In addition, you may only access the information if you are fulfilling a professional responsibility.
  14. You receive a phone call from an upset parent claiming their is a family emergency and they need to get in touch with their son/daughter immediately. Can you tell the parents the day, time, and location of their son/daughter's class?
    • Yes
    • No
    • Course schedules are not directory information. You may put them in contact with the UCR Police Department or you may attempt to contact the student on the parents behalf.
  15. You recieve a phone call from the father of a student who states that his son received a letter stating that he is "academically deficient" and after revewing the report, the father and son have some questions. Can you answer their questions?
    • Yes
    • No
    • Academic deficiencies and grade information are not directory information and cannot be released via telephone.
  16. Your department head asks for a list of names and addresses for students who are enrolled in a specific course for your department. The addresses will be used to mail a survey about the quality of the course. Results of the survey will be used to improv
    • Yes
    • No
    • It is permissible because the list will be used by a University official to carry out their job responsibilities that are related to the educational interest of the students. You do not need to exclude students who have FERPA restrictions.
  17. An academic department is preparing a mailing to departmental students about a critical deadline. The department is allowed to send this mailing to a student who has requested that no directory information be released.
    • True
    • False
    • Information for a student who has requested a FERPA restriction on his/her information may be disregarded if the information is being used by a University official to meet the direct educational needs of the students.
  18. A registered student organization has asked for a list of student names and addresses in order to send out an informational mailing. Is it allowable under FERPA for the department to provide this information?
    • Yes
    • No
    • UCR would not release the information directly to the student organization. They must work with their department staff advisor in Student Life to obtain the information.
  19. You get a call from a student asking about his grades. Can you give out this information?
    • Yes
    • No
    • You should never give out grades over the telephone unless you can verify their identity. Encourage students to log into their GROWL account to view their grades.

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