Test Yourself Accountability

Managing workplace information is an important part of maintaining a business and without proper knowledge of this topic a business cannot and will not survive.

This quiz covers the topics of an overview of workplace information, accountability, organising and maintaining systems and the integrity of systems based on the information given by the site. Good Luck.

Created by: Courtney Tuttle of Managing Workplace Information
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What is your age?
Under 18 Years Old
18 to 24 Years Old
25 to 30 Years Old
31 to 40 Years Old
41 to 50 Years Old
51 to 60 Years Old
Over 60 Years Old
What is your gender?
Male
Female
1. Which of the following below is not a basic mandatory principle for record keeping?
BUSINESS CONTINUITY
PRIVACY AND CONFIDENTIALITY
INFORMATION CONTAINMENT
COPYRIGHT AND INTELLECTUAL PROPERTY
2. True or False: There are five specific areas that must be addressed to ensure records are maintained correctly.
TRUE
FALSE
3. Identify which of the following answers is not a main reason of failure to meet accountability requirements?
KEEP THE RECORDS FOR THE REQUIRED PERIOD OF TIME
CREATE BACK UP COPIES OF IMPORTANT FILES
IMPLEMENT A SUITABLE TRAINING PROGRAM FOR ALL PERSONNEL
CREATE RECORDS IN THE FIRST PLACE
4. True or False: 'Ensuring accountability' is becoming more difficult for information and records management personnel due to conflicting guidelines between State and Commonwealth Acts.
TRUE
FALSE
5. When establishing and maintaining a business which of the following standard is required to met in order for the smooth running of the business?
LOCAL REGION STANDARD
STATE STANDARD
AUSTRALIAN STANDARD
INTERNATIONAL STANDARD
6. Which of the following organisational documents is defined as high-value and are managed at first intensively and then appraised and moved into either a secondary or archival storage environment?
TRANSACTIONAL DOCUMENTS
BUSINESS DOCUMENTS
KNOWLEDGE DOCUMENTS
ACCOUNT DOCUMENTS
7. Which of the following is not included in the security of systems?
RESTRICTED ACCESS SECURITY
INTERNAL THREATS
PHYSICAL ENVIRONMENT
RECOVERY PROCEDURES
8. What are the three parts of a disaster recovery system?
PREVENTION, PREPARATION AND RECOVERY
THINK, PLAN AND IMPLEMENT
PLAN, PREVENT AND RECOVER
THERE IS NOT THREE PARTS
9. When a file had been removed form a paper-based system, in either a centralised or decentralised location, which of the following should be used to record information relating to the file?
COMPUTER DOCUMENT
AN OUT-CARD
A PIECE OF PAPER
THERE IS NO NEED TO RECORD A REMOVED FILE
10. What should happen when a file is deemed semi-active or inactive out of the following?
DISCARD FILES AS RUBBISH, THEY ARE NOT NEEDED ANYMORE
FILES ARE STAMPED AND IGNORED UNTIL NEEDED
FILES ARE STORED ON-SITE OR OFF-SITE, DEPENDING ON VOLUME OF FILES
FILES ARE MOVED OUT OF THE WAY/WORKING AREA TO CREATE SPACE
11. True or False: The technology that is used to convert records for safe archiving of data is called microfilm.
TRUE
FALSE
12. Which of the following is not a benefit of outsourcing business?
REDUCES COST TO THE BUSINESS
PROVIDES HIGHER QUALITY SERVICE
QUALITY OF SERVICE MAY BE REDUCED
ALLOWS BUSINESS TO CONCENTRATE ON WHAT IT DOES BEST
13. True or False: Work that is critical to the organisation should follow the 'quality of service' policy in the OPPM.
TRUE
FALSE
14. Select the correct definition of explicit.
PRECISELY AND CLEARLY EXPRESSED OR READILY OBSERVABLE; LEAVING NOTHING TO IMPLICATION
KNOWLEDGE, IS OFTEN FOUND IN A TANGIBLE FORMAT. IT IS WHAT WE CAPTURE IN BOOKS, NEWSPAPERS
INFORMATION THAT CAN BE DOCUMENTEDIN ELECTRONIC OR WRITTEN FORMAT THAT IS ARCHIVED AS EVIDENCE OF BUISNESS ACTIVITY
15. Select the correct definition of tacit.
THE 'KNOW HOW' INFORMATION THAT IS STORED IN THE MINDS OF EMPLOYEES, ETC
IMPLIED: INDICATED BY NECESSARY CONNOTATION THOUGH NOT EXPRESSED DIRECTLY
UNQUESTIONING OR UNRESERVED; ABSOLUTE
16. True or False: Employees are not allowed to work for any comptetitors after cessation of employment.
FALSE
TRUE

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